2009 International Workshop on
Satellite and Space Communications
(IWSSC 2009)

10th-11th September 2009, Siena-Tuscany, Italy
[Tutorials on September 9, 2009]

International Workshop on Satellite and Space Communications (IWSSC 2009)
10th-11th September 2009, Siena-Tuscany, Italy
[Tutorials on September 9, 2009]

for info, email to: iswcs09@dii.unisi.it


Guidelines for final submission of accepted papers

Please carefully complete all the 5 steps below by JUNE 29, 2009 to have your accepted paper included in the programme and proceedings of IWSSC 2009 for both oral and poster presentations (A0 portrait size). In both cases, the papers will appear in the proceedings.

Step 1: PAPER FORMATTING (by June 29, 2009)

Authors have first to use the author kit. PLEASE note that using the Latex version will allow a smoother processing (consider if possible, to avoid using the Word format). Please do NOT number the pages. Also for authors using standard IEEE templates, PLEASE consider to copy everything in the new template. Subtitles in the papers are not allowed. Papers not formatted with such a template cannot be published. The maximum length of a final paper is 5 pages, in the standard IEEE two-column format. No paper length extension will be allowed.

VERY IMPORTANT! Since IEEE Publication Dept. changed the ISBN code, you have two options:

  1. Download and use the new author kit (only the ISBN code has changed)
  2. Change manually the ISBN code from 9781-4244-3559-3/09/$25.00 ©2009 IEEE to 978-1-4244-3559-3/09/$25.00 ©2009 IEEE

Sorry for the inconvenience.

Before final submission on EDAS, papers need to be checked by PDF eXpress. See the procedure described at the end of this page.


Step 2: REGISTRATION (by June 29, 2009)

Authors must register to and pay for the conference before June 29, 2009 (the process will be soon available: you will receive a further notification when it will be opened). When you register you have to provide the EDAS code(s) of your accepted paper(s). In registering you will be also able to select for free the tutorials that are described at the following link. Note that tutorials have been anticipated to September 9, due to the high number of paper presentations.


Step 3: E-COPYRIGHT (by June 29, 2009)

In order to publish your paper in the proceedings, we require the e-copyright form submitted via EDAS on your paper page. Click on the © sign to go to the e-copyright submission page at IEEE and related instructions. Before submitting the e-copyright, please update on EDAS the name and affiliation of every paper author as well as the paper title (as it appears on the final version of the paper); the conference program and IEEE Xplore entry will depend on the EDAS entry at the time of copyright submission.


Step 4: PDF GENERATION (by June 29, 2009)

All conference papers submitted must adhere to the IEEE Xplore PDF specification by using IEEE PDF eXpress. This tool allows authors to convert their papers to IEEE Xplore-compatible PDFs (from Latex or Word formats), or to check author-created PDFs for compatibility with IEEE Xplore (Suggestion: better to use always PDF eXpress to generate the PDF not simply to check the author-created PDF version). Note that authors have to upload their paper on PDF eXpress by using a new account for IWSSC 2009 (code "iwssc09x") for PDF conversion or validation. PDF eXpress instructions are at the end of this page.


Step 5: EDAS FINAL SUBMISSION (by June 29, 2009)

Please, submit your final PDF eXpress checked paper on EDAS: go to your paper page in EDAS and upload the paper by clicking on the "final manuscript" submission icon.

IMPORTANT: Authors have to forward the e-mail received from PDF eXpress to the publication Chair (e-mail: chini7@unisi.it, CC: paolo.chini@cnit.it). This e-mail proves that the paper has passed the PDF check and must have the subject “Final IWSSC09 submission - check”. Note that the official paper submission is under EDAS.


Instructions to process your paper with PDF eXpress

Please note that the procedure below to generate the PDF file for your paper is mandatory. Failing to follow it will cause your paper not being included in the program.

  1. Create your manuscript(s).
    1. Proofread and check the layout of your manuscript (preferential use of Latex and the related author kit template).
    2. It is recommended to do this before uploading the paper to IEEE PDF eXpress.

  2. Access the IEEE PDF eXpress site:
    1. For First-time users: Click "New Users - Click Here". Enter "iwssc09x" for the Conference ID, your e-mail address, and choose a password. Continue to enter information as prompted. You will receive online and email confirmation of successful account setup.
    2. Returning users: Enter "iwssc09x" for the Conference ID, e-mail address and password.

  3. For each conference paper, click "Create New Title".

  4. Enter identifying text for the paper (title is recommended but not required).

  5. Click "Submit File for Checking or Converting".

  6. Some time may be required, but you will receive an email confirmation of successful upload.

  7. You will receive an email with your IEEE PDF eXpress-converted PDF or Checked PDF attached. The email will show if your file passed or failed.
    1. If the PDF submitted passed the PDF Check, and you are satisfied with your IEEE PDF eXpress-converted PDF, you have just to submit the approved PDF version paper to Causal Productions according to the procedure at previous points.
    2. If the PDF submitted fails the PDF check or you are not satisfied with the IEEE PDF eXpress-converted PDF: You can amend your file and upload again until the file is satisfactory (click “Try again” button). Contact the technical staff through the email list in the website (pdfsupport@ieee.org) if submission problems persist.

Note that if the PDF check has failed, you will receive a report describing exactly the problem encountered (important: external links and cross-references should not be used; Acrobat version should be greater than (or equal to) 5.0; all used fonts have to be embedded to the file).

IEEE PDF eXpress converts the following file types to PDF: Latex and Microsoft Word. For Latex source file PDF conversion, please submit the *.tex files and all support files (e.g., *.eps files) with the final manuscript in a folder. Put this folder in a compressed archive and submit the file to PDF eXpress for approval

The email addresses of the Publication Chair, Mr. Paolo Chini, is chini7@unisi.it(please CC to: paolo.chini@cnit.it).


June 29, 2009 is the final deadline for

  1. Registering to the conference;
  2. Submitting the e-copyright via EDAS (after updating authors' list and paper title);
  3. Submitting the paper.